Technology has a big impact on most businesses today. Even small companies with turnover between $250,000 to $1,000,000 can benefit from document bursting and delivery.
If you are a small-business owner, you are “busy” all the time with so many varied responsibilities. And sending invoices to clients is one of them. From a technical point of view, cash flow is important to your business and issuing invoices on a timely basis means you will more than likely receive the payment earlier than usual. Why would you process your Invoices manually - printing, sorting and stuffing into envelopes and then mailing them? Surely it's unthinkable? All these activities involve you in unnecessary additional costs – like the cost of envelopes @ $0.02-0.05 each, postage @ $0.40 to $0.60 each envelope,and then there are envelope stationery costs, not to speak about those wasted labor hours – all up, probably a cost of $1.00 to $1.25 for each Invoice sent by post.
Here are some of the reasons for PDF-eXPLODE's success:
You can save around 40% of your costs when you use this automated tool. In addition, you will have plenty of time to focus on running your business operations.
* Based on PDF-eXPLODE V4 and subject to CPU processor speed, available PC RAM and your ISP connection speed
Report (aka Document) Bursting is a feature that runs a report only once yet delivers only selected output to each nominated User of the report based on pre-configured rules, thus greatly reducing the processing load of electronic media and manual human effort while still ensuring data security.
It also increases speed /timeliness of delivery. For example, in the case of say 1000 monthly statements, one ‘report bursting’ run will “burst” or “explode” or “split” into 1000 pages, and each user receives a partial report containing one or more pages, with only the information pertaining to them. Each user thus receives a report personalized with information relevant to them. This report is often output as a PDF format and delivered as an attachment by email or uploaded to a website using FTP or distributed via other delivery methods.
A 1000 page report printed, then manually sorted and mailed, could take up to 2 business days to finalize, but with PDF-eXPLODE and e-mail delivery, this could be completed and archived intelligently on your hard drive in around 1 - 2 hours. What a saving in labor, postage and business time! (this would vary depending on report type, computer processing speed and available RAM).
PDF-eXPLODE gives you the opportunity to download a 45 day evaluation version which can email 25 exploded PDFs per batch run. PDF-eXPLODE also has multiple Server versions, besides the Desktop single user version, to suit your business
Support more PDF-eXPLODE users with less work. Multiple users can share a single instance of PDF-eXPLODE on a PDF-eXPLODE server. Three different server configurations are supported - a different license is available for each configuration:
Create great looking e-mails using HTML. E-mail messages can be formatted using HTML, providing the ability to use fonts and styles, colors, headings, paragraphs, bulleted and number lists, hyperlinks and images. A built-in HTML editor is provided or you may use another HTML editor.
E-mail may be sent through Microsoft Outlook (i.e. a MAPI client), rather than sending through an SMTP server. This allows you to edit e-mails before sending and to save copies in the Sent folder.
Changes in the PDF-eXPLODE architecture improve support for larger and more complex documents with greater speed for exploding and emailing.
A new PDF-eXPLODE specific PDF print engine expands your available functionality like:
If you have created a master PDF with another PDF creator and it includes <pdfexplode> tags, you can drag-and-drop the file onto the PDF-eXPLODE window to explode and e-mail. PDF files using version 1.7 or lower of the PDF format are supported.
You can now automate the process of combining master PDF files so that it is possible to include multiple reports into a single e-mail attachment. Use the command line to automate the process.
Now you have more ways to use cover sheets in your e-mails.
A new E-mail Address Format option allows you to control the format of the e-mail addresses you are sending to, which is useful for sending e-mails to a fax server.
PDF-eXPLODE has a few different options and a widely talked about product support that is second to none
PDF-eXPLODE is available for three server environments. In a server environment, PDF-eXPLODE runs under the SYSTEM account without the computer being logged-in.
Windows Operating System:
DESKTOP: Microsoft Windows XP, Win Vista, Win 7, Win 8/10 (PDF-eXPLODE v4+ only)
SERVERS: Windows 2000, Windows 2003, Win 2008 R2/2012 R2/ 2016 (PDF-eXPLODE v4+ only)
HARD DRIVE: Minimum 40.5MB of free disk space, plus additional space for PDF files created
RAM: At least 64MB of free RAM, more during PDF creation
The following graphic sums up the document or report bursting and delivery process in PDF-eXPLODE:
From within your application or Report Writer, click Print, then select the 'PDF-eXPLODE' Printer. Windows processes the output and sends this to the PDF-eXPLODE program for processing
PDF-eXPLODE now creates a PDF (referred to as 'Master PDF') which contains all pages of the output from Windows
This is where the report bursting occurs. PDF-eXPLODE will 'explode' the PDF into multiple PDFs each containing one or more pages based on a hidden "tag" (specially formatted text) in the document
Send burst or exploded PDF documents by E-Mail or FTP (or just archive on your hard disk) with or without additional documents attached (based on rules you define)
It's really as easy as 1-2-3! The set-up on a Desktop version can take as little as 1 hour to be fully up and running.
The following table will assist you in calculating the potential savings you can make by converting to electronic delivery from a current paper driven Invoice and remittance trail. You will save on postage, printing inks, stationery, labor hours in printing, sorting, enveloping and delivering your Invoices and/or payments to a Post office
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